Information You Submit
Terms Entered in Search Tools
A name, location, or other detail entered in a search box is transmitted to the outside provider that operates that tool. We do not store or log those search terms on this site.
Messages Sent to Us
If you send an email or use a contact form, we retain the message and the details you supplied as needed to answer. We do not share that correspondence outside our organization unless disclosure is legally required.
Technical Information Collected During a Visit
Standard server, analytics, or advertising systems may automatically record:
- Your Internet Protocol address
- The browser name and version in use
- Your device category and operating system
- Pages viewed and approximate time spent on them
- The referring website, when provided
- The date and time of requests
Cookies and Similar Storage
Cookies help measure how visitors move through the site and may support advertising functions. You can limit or block cookies through browser settings, though doing so can cause some features to work differently.
Purposes for Using Information
- Operate the site and maintain reasonable performance
- Send search requests to the selected partner service
- Understand which guides visitors find useful
- Diagnose errors and repair technical problems
- Present advertising that may reflect visitor interests
Government Portals and Other Websites
Links may lead to WVDCR searches, Kanawha County or court pages, federal locators, release-record resources, and private search providers. The destination’s privacy terms control after you leave this site. Official records may also be subject to West Virginia’s Freedom of Information Act, including West Virginia Code §§29B-1-3 and 29B-1-4, but those statutes govern the public custodian’s response and do not turn this private site into a records office.
Advertising partners may use their own systems to recognize activity across multiple websites and tailor ads. That cross-site processing occurs on their platforms, not in a records database maintained here.
Parties That May Receive Data
We do not sell personal information. Depending on the feature used, data may be handled by:
- Search partners that process a submitted query
- Analytics providers that measure site use
- Advertising networks that deliver or measure ads
- Law-enforcement agencies or government bodies acting under a valid legal order
Reasonable Security Measures
We use standard safeguards suited to an informational website. No website, transmission method, or Internet-connected system is completely secure, so we cannot promise that a breach will never occur.
Visitors Younger Than 18
This site is intended for adults and does not knowingly collect personal information from anyone under 18. If a minor has submitted information, use the Contacts page to request its deletion.
Your Privacy Choices
- Ask for a copy of personal data we hold about you
- Request correction of inaccurate personal information
- Ask us to erase personal data where applicable
- Opt out of processing where an applicable right allows it
These requests concern information held by this site. A correction to a WVDCR, court, Sheriff, BOP, or ICE record must be directed to the agency that created or maintains it.
Changes to This Notice
We may revise this Privacy Notice as site practices or legal requirements change. A revised version becomes available on this page with an updated effective date.